Construction Management Approach

IntES will appoint a construction management team under supervision of the project manager and leaded by a construction manager. The construction management team will supervise all construction activities on site to ensure that all requirements from the client will be incorporated during construction. Construction Management Approach

The construction management team of IntES will be responsible for the following actions:

  • Review with the client, the objectives and requirements of the client by reference to the draft the clients project brief and provide comments.
  • The construction manager will effectively act as the co-ordination link between the client and the project team (the client, designers and contractors) and will participate in the design process, effectively manage that and arrange such meetings as the construction manager may deem necessary to be attended by the client and project team. The client shall ensure that the project team is advised of the consultant’s involvement in this respect.
  • Comment as may be necessary on the outline specification. Review for compliance with safety requirements, good construction practice and with the clients project brief the outline specification, the outline and sketch drawings, project drawings and their further progress to execution drawings and all performance and detailed specifications. Advise, recommend and introduce solutions to the client upon the selection, availability and price of materials, methods of working, building systems and equipment. Advise, recommend and introduce solutions to the client so that the contractors can carry out off-site design and off-site manufacture of components whilst fulfilling the requirements.
  • Advise, recommend and introduce solutions to the client on all aspects of “build-ability” in relation to the proposed design for each element of the project and on the feasibility of construction tolerances.
  • Prepare the detailed procurement strategy for the project on the basis of the above-mentioned reports and analyses.
  • Advise and effectively manage any pre-construction i.e. exploration works including recommendations.
  • Advise the client and the project team of any inconsistencies between any preliminary information issued for comment or the information issued for construction purposes and the clients’ project brief and effectively manage the corrections incorporation process to eliminate them.
  • Advise and effectively manage with the design team the process to obtain approval and technical conditions for connections with existing utilities (municipal). Advise and effectively manage general designer to obtain in the municipal authorities confirmation of the validity of all issued technical conditions for electric power supply, water supply, sewage, heating, radio, telephone lines, etc.
  • If required by the client, the construction manager with his team shall assist the client in preparation by the insurer terms and conditions for insuring construction risks.

1. Planning Construction Management Approach

  • As soon as is practicable but in any event before any tenders are invited for any construction works package, prepare in conjunction with the project team the construction programme. The programme shall indicate the critical path item sequence, the preparation of tender documentation, any offsite manufacture required and the lead times required for each construction works package.
  • As soon as is practicable but in any event before tenders are invited for any construction works package, prepare in conjunction with the project team the tender programme in the form required by the clients project brief giving earliest start and anticipated finish dates for each construction work package given in the project cost plan. This should be presented to the client in the reasonable time to get their acceptance (min. 5 working days).
  • Expand, update and adapt the construction programme in conjunction with the project team as may be necessary to reflect further information, contractors’ detailed programmes or changed circumstances and, when appropriate, make proposals for the acceleration of all or part of any construction work package or elements to achieve the commercial opening date of the project.
  • Effectively manage preparation in conjunction with the project team, drawings and information schedules giving dates for the release of information. Discuss and agree the drawings and information schedules with the client and the project team. Expand, update or adapt the drawing and information schedules as may be necessary to reflect further information, contractors’ detailed programmes or changed circumstances. Advise the client and project team at meetings and in writing of the implications of such expanding, updating or adaptation of the drawing and information schedules to achieve the commercial opening date of the project.

2. Construction Phase Construction Management Approach

  • The construction manager shall provide the following construction management services which in accordance with this proposal shall include such of the construction management services as have not been fully performed in the pre-construction phase. All the actions specified below should be carried out in the way to achieve the commercial opening date specified above:

     a) Site Services

  • Effectively manage operatives, plant, equipment, services and office facilities, as may be approved and reimbursed or paid directly by the client, on the advice of the construction manager to be provided on the site, including temporary site accommodation, furniture and office equipment and attendance for the construction manager and the project team.
  • Arrange the package contractor for the establishment of all base line data which may be required with for the execution of any works, and generally co-ordinate any further setting out carried out by the contractors.
  • Establish and effectively manage project commissioning procedures in conjunction with the client.
  • Establish and effectively manage the project handing over and final acceptance procedures for the contractors, and monitor their implementation.
  • Instruct the contractors regarding the required documentation to be handed over in order to ensure timely Working and State commissioning of the Project.
  • Effectively manage the assembly by the clients designer of the documentation for the working & state commission.
  • Provide full-time on site construction manager.
  • Effectively manage of the process of obtaining local authorities’ approvals and project occupancy permit process to issue and validate it.

     b) Contractor’s Management

  • Upon receipt of the clients approval of a list of contractors, immediately notify the contractors and make all necessary arrangements in preparation for the exchange of the formal agreement between the contractors and the client and of any other documents, deeds or bonds required by the tender documents.
  • Issue instructions to the contractors as reasonably required in writing by the client or project team provided that, if the construction manager objects to any instruction required by the project team to be issued to any contractor, the construction manager shall immediately refer the matter in writing to the client recommending the best for the clients solutions for his decision and shall, upon receipt of the clients decision in writing, immediately comply with the same. Advise the client and the project team as to the issue of instructions where the construction manager thinks the same would be desirable.
  • Review, collate and certify applications for payment from contractors and prepare the construction manager’s valuations as may be required in accordance with the terms of the contracts. Agree procedures with the project team for submitting applications and valuations and for resolving any mistakes and queries which may arise in connection with them. Promptly issue all valuations to the client with a copy to the contractors at such times as required by and in accordance with the provisions of the contracts.
  • Receive and review all shop drawings, product data, samples and other submittals. Compare them with information contained in the related documents and transmit to the project team those recommended for approval. Establish and effectively implement procedures for expediting processing and approval.
  • Provide management, control, administration and planning of the work of the contractors so as to ensure compliance by the contractors with the requirements of the contracts. Inspect contractors’ methods of working and temporary works to ensure that the same are adequate and safe. Ensure that the clients directions in regard to handling of materials and goods at the site are complied with by the contractors.
  • Effectively manage the co-ordination of the work of contractors, make visits as necessary to the premises of contractors and their suppliers at the consultant’s costs where the same are located in Cambodia (or overseas, where agreed in writing with the client) and conduct regular meetings with the contractors to manage all aspects of progress both on and off site relevant to the latest agreed programmes and to review all information requirements and provide monthly written reports there on to the client and to the project team.
  • Arrange and effectively manage site progress meetings at agreed intervals with the client and the project team. Prepare and circulate minutes of such meetings within next working day after each meeting.
  • Monitor and effectively manage, in conjunction with the project team, the process of the actual expenditure in connection with the initial cost plan and recommend to the client and the project team on any deviation there from.
  • Monitor and effectively manage actual and anticipated expenditure on items identified as under this agreement incurred by the construction manager against the project cost plan, advice the client and project team of any deviation there from. Use all reasonable endeavours to keep costs to a minimum consistent with the clients requirements and good construction practice and the construction period. Adjust in consultation with the client the project cost plan to take account of all amendments necessary in respect of the foregoing but not exceeding the agreed initially budget.
  • Adapt and up-date in conjunction with the project team the construction manager’s cash flow forecast for the construction of each element of the project and prepare in conjunction with the project team monthly cost and progress reports including progress photographs and submit the same to the client. Arrange meetings at agreed intervals (but not less than monthly) with principals from the client and the project team, to discuss inter alia the construction manager’s monthly cost and progress reports. Prepare and circulate minutes of such meetings within next working day after each such meeting.
  • Expand, up-date and adapt, in consultation with the project team, the construction programme as may be necessary until completion of the Project, to reflect the contractors’ detailed programmes and any extensions of time given under any contracts or changed circumstances. Report to the client and the project team on any expansion, up-dating or adaptation of the construction programme and provide to the client and the project team such information in relation thereto as may reasonably be required. Carry out any further programming exercises as may be agreed with the client.
  • Effectively manage preparation of “short period” programmers by the contractors for use in coordinating the Contractors.
  • Expand, up-date and adapt in conjunction with the project team the construction manager’s drawing and information schedules for the release of information as necessary to reflect the Contractors’ detailed programmes and any extensions of time awarded under any Contracts or changed circumstances. Discuss and agree the same with the client. Expedite and co-ordinate the supply of information to be provided by the contractors and by the project team and report as necessary but not less than monthly to the client in relation thereto.
  • Advise the client and the project team of any action that may be necessary for the clientto take in connection with any of the contracts or the contractors. Report to the client and to the project team all matters related to progress and quality of the project. Consult with the project team on any matter which may cause delay to the completion of the project.
  • Organize the site during the period of construction with regard to safety precautions, fire protection, security, transportation, delivery of goods, materials, plant and equipment (including that of the contractors), control of pollution, maintenance of good personnel and labour/industrial relations and general site services including inter alia allocation of space for the contractors’ offices and compounds, the restriction of access to the site to authorized persons only and the preparation and issue of a manual of rules and regulations appertaining to the project to be observed by all persons having business upon the site.
  • Establish and maintain a liaison with occupiers of nearby buildings to facilitate the uninterrupted progress of the Project.
  • Assist and effectively manage the project team in reviewing and reporting to the client on proposed design changes and associated cost and time implications including, if appropriate, the time and cost implications on other contractors and on the possible effect on the construction period.
  • Carry out such inspections as may be necessary to ensure general compliance with the contracts. Inform the client of defects in workmanship and/or materials which become apparent from such inspections and take such action as may be appropriate to correct such defects in accordance with the clients instructions. Expedite the final commissioning of equipment.
  • Obtain as relevant from each contractor full operating and maintenance manuals and procure “record” and “as built” drawings as required under any contract. Check and collate the same against the requirements of the respective contracts and, when complete, submit the same to the client.

     c) Costs Management

  • Review, collate and certify applications for payment applications for payment from contractors for compliance with the contract, provide the detailed valuations of the applied for payment works and issue, sign and submit the payment certificate to the client. Report and advice immediately to the client on any claim or notice of a claim for payment made by any contractor for loss and/or expense. Identify and inform the client as soon as practicable of any sums to be contra-charged against any of the contractors and assist in the conduct of such negotiations as may be appropriate with the contractors.
  • Verify the rates and the agreement of the value of the above items, with the contractors.
  • Keep proper accounts of all monies expended pursuant to the contracts and in relation to the reimbursable cost. Provide copies of such information and documents sent to or received from the contractors and any of the construction manager’s subcontractors at the same time as they are sent or received as may be necessary to enable the client to keep such accounts.
  • Prepare interim and final statements of account for each of the contracts, to report to the client by means of a regular accounts’ settlement register.

     d) Other tasks

  • Maintain and collect complete and accurate records and provide the client and the project team with all copies of all correspondence, minutes of meetings and any other documentation issued or sent to / from the contractors, local authorities or public utility providers which the client and the project team would not otherwise have received. After completion the consultant is obliged to hand-over all the project related documentation, files, drawings, etc. pass to the client.
  • Due to the wide and variable scope which can be put within the responsibility of the construction management company, we advise to agree the construction management engineering team during agreement of the construction strategy meeting.

3. Checking of shop drawings Construction Management Approach

This will be the responsibility of the contractor to ensure that the shop drawings are correct. IntES engineers will coordinate contractors and manage the programme of shop drawings’ design and materials to ensure it meets the time schedule.

4. Handing-over of the Buildings

  • IntES construction manager will organize tests, inspections and commissioning of installations and building parts. In compliance with the requirements of the client, the necessary documents will be supplied with the test results and the performance statements.
  • IntES will handle the punch lists and the follow-up up to the final inspections resulting in the works completion certificates per contractor.

5. As Built Files Construction Management Approach

All works shall be signed off by the supervising inspectors as construction proceeds, however it will be the responsibility of the contractors to prepare and compile ‘As-Built’ dossiers (drawings and documentation) for presentation to the inspectors and for creation of the final total As-Built package, necessary for final; occupation and operational permits. Construction Management Approach

6. Operation and Maintenance Manuals

IntES will ensure that contractors will provide the client with necessary O&M manuals and documentation at the stage of project acceptance. Requirements for these manuals and required trainings will be included in the tender documentation and fixed in construction contract as part of the deliverables of the contractors. Construction Management Approach

7. Lifting Equipment Files

IntES will ensure that Vattanac will receive tested, commissioned and accepted lifting equipment and related utilities in compliance with the construction quality requirements including numerous test reports and functionality checks, to ensure proper functioning and attests, including Cambodians required UDT protocols, of all lifting equipment.

8. Completion of Works / Acceptance

The final hand-over period will involve assembly, checking and signing-off of all project documentation, and will include, but not limited to, the following: Construction Management Approach

  • As-built dossier (drawings and documentation) in hard copy and electronic version
  • Commissioning reports
  • Materials certificates
  • Certificates, attests and conformity reports
  • Testing certificates
  • Type approvals for use in Cambodia

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